Conlans Group are the owners of Conlans BMW MINI dealerships in Limerick and Naas. Both Conlans Group and Conlans BMW takes the safeguarding of personal data very seriously. This policy describes how Conlans Group and Conlans BMW meets its obligations under the General Data Protection Regulation (GDPR) in relation to the processing of personal data. Please read this policy to understand why we collect personal data from you, how long we keep it and how we use it to transact out business. We pledge to ensure that all personal data provided by your will be processed lawfully, fairly, securely and transparently.
This policy was updated on 26 April 2018.
Our website is designed to comply with the following legislation with regards to data protection and user Privacy:
WHAT CONLAN DEALERSHIPS ARE COVERED BY THIS POLICY.
These Conlans dealerships own the following websites to which this policy relates:
Conlans Group | Conlans BMW Mini Registered Address:
Naas Enterprise Business Park, Newhall, Naas
Co Kildare W91 DP94
Phone: 045 409100 Email: [email protected]
What Conlans BMW Do.
Conlans BMW, Mini is an authorised BMW, Mini Sales, Service, Parts & Bodyshop franchise in Kildare and transacts the following businesses:
- Sells BMW, Used and New Cars, Mini Motor Cars
- Provides Parts, Repairs, Bodyshop, Servicing of all BMW, MINI cars
- Provides customers with finance options to cover vehicle purchase via BMW Financial Services (BMW FS)
- Delivers high quality customer service in respect of car sales, aftersales, repairs and services
Data Protection/Controller Officer:
Conlans Group Data Controller
Conlans BMW, Naas/Limerick
Naas Entreprise Park, Newhall, Naas,
Co Kildare W91 DP94
Email: [email protected]
The Data Controller,
Naas Enterprise Park,
Co. Kildare. W91 DP94
Email: [email protected]
Phone: +353 (0) 45 409100.
If you are dissatisfied with this policy or are use of your personal information, you have the right to complain to The Data Protection Commissioner [email protected]
HOW WE USE YOUR INFORMATION.
This following outline our use of your personal information:
When you purchase a motor vehicle from us, we, the Dealer, will be one of the companies responsible for handling your personal information (known as a "controller" under data protection law).
We will use your information which you have provided to us directly and via reputable third parties for the following uses:
Customer Support, Enquiries, Feedback and Experience
Vehicle Sales & Service
When you purchase, service or repair a vehicle, the information generally which we will collect includes: Contact details, Vehicle Configuration details, Vehicle Technical Information and Sales and Services Information.
OTHER USES OF YOUR PERSONAL INFORMATION.
HOW WE COLLECT YOUR PERSONAL INFORMATION.
WHO WE SHARE YOUR INFORMATION WITH.
Personal information may be transferred to third parties as outlined below, where you have given your consent or where it is a required part of the process. This is shared in a secure manner, using a consistent security protocol. When we share with other parties we ensure that they only use your personal data for the purpose it was collected and do not allow them to abuse this agreement.
We have access to customer personal information via BMW Customer Systems, which is only accessed by those who need to use it and via secure password and username provided by BMW.
The following is a list of the third parties we may need to share your information:
The Manufacturer of your Vehicle & Their Distributor: We will pass your information onto BMW, the manufacturer of the vehicle you purchase and/or their appointed distributor in Ireland so that we can ensure its warranty, safety, recall and customer satisfaction.
Only if you consent, we will pass on your information to the manufacturer, distributor of the vehicle you purchase or their appointed distributor in Ireland for marketing activities which may include; offers, VIP events, Surveys and feedback.
The manufacturer or BMW may contact you directly, and separately about their use of your personal information.
The Revenue Commissioners: We may sometimes share your information where we do the first registration of your motor vehicle or where we apply for exemptions from VRT. VAT and/or motor tax for you.
Third Party Service Providers: We may share your personal information with third party service provides that perform services and functions at our direction and on our behalf; these may include: our accountants, insurers, IT service providers, printers, lawyers and other business advisors and providers of security and administration services.
Marketing and Communications: We share your information with the following in order to provide you with a quality service and to keep you informed on offers, launches and events:
Potential Sale of the Dealer: We may need to transfer your personal information if we merge or are acquired by another company.
An Gardai, Government Bodies or officials: We may share your personal information with an Gardai or other government bodies or agencies where required to do so by law.
Other instances, where we are obliged to pass on your information to third parties:
To assess your eligibility for finance and administer its repayment with BMW Financial Services (BMW FS), you must provide required personal information to Conlans Group.
The find out how your information will be used by BMW Financial Services click here
Transfers outside of the European Economic Area
We may transfer your personal data outside of the European Economic Area. These countries do not always afford an equivalent level of privacy protection and in such circumstances we will take specific steps, in accordance with data protection law, to protect your personal information. In particular, for transfers of personal data, outside the EEA where there is no adequacy decision by the European Commission, we may rely on contractual protections approved by the European Commission.
We use a variety of security measures, including encryption and authentication tools, to help protect and maintain security, integrity and availability of your personal information.
These security features are:
THE KIND OF INFORMATION THAT MAY BE COLLECTED ABOUT YOU.
The following are the types of personal information that may be collected:
Consents and Preferred Communication
Repair and Services Information
Fraud, offences, suspicious transactions, politically exposed person and sanctions lists where your details are included.
HOW LONG WE KEEP YOUR PERSONAL INFORMATION FOR.
We may hold your personal information for a period of 7 years from the date of completion of this contract or from the end date of any warranty period, whichever is the later.
We may hold this data for a longer period if we are legally required to do so. We restrict access to your information to only those persons who need to use it for the relevant purpose.
Our retention periods are based on business needs.
When your information is no longer needed, it is either irreversibly anonymised or destroyed securely.
Use for marketing:
We keep customers updated with discounts, offers, VIP Events, launches and services and repairs. We retain your personal information for as long as is necessary, but only for the relevant purpose that we collected it for. You retain the right to remove this consent at any time. Click here to remove consent.
Use to perform a contract:
In relation to your information used to perform any contractual obligation with you we may retain that data whilst the contract remains in force plus one year to deal with any queries or claims thereafter.
Use to monitor quality of the service provided
Contact BMW UK, BMW Financial Services and BMW AG here to change your consents and use of your personal information.
Where Claims are contemplated:
In relation to any information where we reasonably believe it will be necessary to defend or prosecute or make a claim against you, us or a third party, we may retain that data for as long as that claim could be pursued.
HOW TO CHANGE YOUR PRIVACY PREFERENCES.
You have several rights under data protection law to view the personal information we hold in respect of you.
You have the right to:
1. Check what type of personal data we hold about you and what we do with that information. You are also entitled to receive a copy of this information, subject to a small fee (the Current Statutory Fee is € 6.35)
2. Rectify any inaccurate personal information we hold about you
3. Erase personal information we hold about you
4. Stop us from using your personal information in certain cases, including if you believe that the personal information we hold about you is inaccurate or our use of your information is unlawful. If you exercise this right, we will store your personal information and will not carry out any other processing until the issue is resolved;
5. Object to us using your personal information where we rely on our legitimate interests to use your information. We will stop using your personal information unless we can demonstrate over-riding legitimate grounds for the continued processing of this information;
6. Receive your personal information in a structured, commonly used and machine-readable format and to have that data transmitted to another data controller.
7. You can request we remove you from any marketing lists by withdrawing your consent
8. You can change your form of contact (SMS, Email, Phone Call, Letter) and your consent for communications at any time.
9. You can change your form of contact with BMW at any time.
Contact Conlans BMW here to view and or change your consents
Contact Conlans BMW here to change your personal information
These rights are (in some circumstances) limited by data protection legislation.
If you wish to exercise any of these rights please contact us here.
We will aim to respond to your request within a month. If we are unable to deal with your request within a month we may extend this period by a further two months and we will explain why.
Your exercise of these rights is subject to certain exemptions which safeguard the public interest (e.g. the prevention or detection of crime), our interests (e.g. the maintenance of legal privilege) and the rights of third parties.
If you are dissatisfied with our use of your information or our response to any exercise of these rights you have the right to complain to The Data Protection Commissioner [email protected]
Whenever you browse our website, view products pages, or download information, our computers automatically records certain information about your visit from the computer you used to access our site. This information does not identify you personally. It just tells us how many visitors come to our site and the types of computers they use. With this information, we can improve our site for all our visitors and make it more useful to you.
The information includes the following:
1. The date and time you access our site.
2. How many and which pages you visit during a 'session' on our site and how long you were on the site.
3. Your Internet domain name (this might be your internet service provider such as eircom or your place of work) and the 'IP' address (this is a number assigned to your computer whenever you are surfing the web) which allows you to access our website.
4. The Internet browser you use (e.g. Microsoft Explorer or Netscape) and your computer's operating system (e.g. Windows 98).
5. The site you were on before you linked to our site (e.g. Yahoo, google, Bing if you found us from a search engine).
DATA PROTECTION ON PIXEL TAGS
We may use "pixel tags," which are small graphic files that allow us to monitor the use of our websites. A pixel tag can collect information such as the IP (Internet Protocol) address of the computer that downloaded the page on which the tag appears; the URL (Uniform Resource Locator) of the page on which the pixel tag appears; the time the page containing the pixel tag was viewed; the type of browser that fetched the pixel tag; and the identification number of any cookie on the computer previously placed by that server.
The information on this website is provided "as is" and without warranty of any kind, expressed or implied, including (but not limited to) any implied warranties of merchantability, fitness for any particular purpose, or non-infringement of third party rights. While the information provided is believed to be accurate, it may include errors or inaccuracies. In no event shall Conlans BMW Naas be liable to any person for any special, indirect or consequential damages relating to this material, unless caused by gross negligence or intentional misconduct. Conlans BMW Naas is not responsible for the contents of websites that are maintained by third parties and therefore waives its liability for any links from this website to other websites.
Unless otherwise indicated, all trademarks on this website are subject to trademark rights of BMW Group, including marks, model names, logos, and emblems.